Admin Assistant

OPEN UNTIL: 20 July, 2022

Admin Assistant

Location: Istanbul /Turkey
Department: Finance
Reporting To: Managing Director/Deputy Managing Director

Your role:

Providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Familiar with a variety of the field's concepts, practices, and procedures.

 

Main Responsibilities:

  • Maintain and keep records of correspondence, invoices, contracts, and official documents, in addition to managing the archiving of all documents.
  • Organize meetings, and events and provide support during client meetings and presentations (i.e. prepare agenda, take minutes, etc.)
  • Identify the needs for furniture, office equipment, supplies, etc., and manage the procurement process according to RMTeam’s internal procedures.
  • Identify and follow up with the maintenance/repair needs of the office
  • Make sure bills and rent(s) are paid on time.
  • Ensure the office is kept clean and orderly.
  • Make flight reservations, buy airplane tickets, and hotel bookings, arrange for airport pickups, and manage travel agendas, as per instructions and procedures.
  • Support HR department as needed.
  • Support the Finance department as needed.
  • Supporting the management and the employees in carrying out their official procedures related to government institutions as needed

Qualifications and Experience: 

  • University degree.
  • Past administration experience is preferable.
  • Computer proficiency, MS Office products (Word, Excel, PowerPoint).
  • Excellent Turkish and English spoken and written. Arabic fluency is an advantage.
  • Good Knowledge of Turkish Tax Law.
  • Ability to work independently, prioritize, and deal with pressure.
  • Well-organized.
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